districtofcolumbia | Operations Specialist, Caribbean Division in Washington, DC

Operations Specialist, Caribbean Division

  • The Nature Conservancy
  • $128,335.00 - 100,070.00 / Year *
  • 3125 V St NE
  • Washington, DC 20022
  • Full-Time
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OFFICE LOCATION
Arlington, Virginia, USA. Preferred; other TNC Caribbean office locations considered.
AA100
A LITTLE ABOUT US
Founded in 1951, the Nature Conservancy is a global conservation organization dedicated to conserving the lands and waters on which all life depends. Guided by science, we create innovative, on-the-ground solutions to our world's toughest challenges so that nature and people can thrive together. We are tackling climate change, conserving lands, waters and oceans at unprecedented scale, providing food and water sustainably and helping make cities more sustainable. One of our core values is our commitment to diversity. Therefore, we strive for a globally diverse and culturally competent workforce. Working in 72 countries, including all 50 United States, we use a collaborative approach that engages local communities, governments, the private sector, and other partners. To learn more, visit www.nature.org or follow @nature_press on Twitter.
The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.
YOUR POSITION WITH TNC
The Operations Specialist will work as part of a team with the Caribbean Division coordinating tasks related to activities such as recruiting, development training coordination, operations and compliance support on a variety of matters for both US and international locations, and other related tasks. This position will report to the Caribbean Director of Operations (DOO).
ESSENTIAL FUNCTIONS
The Operations Specialist for the Caribbean Division will support the strategic priorities of the Division by implementing and completing day-to-day human resources, operations, and administrative functions. They will be well versed in the systems and resources utilized by the team in order to execute assigned tasks. They will provide guidance in satisfying administrative requirements based on extensive knowledge of TNC policies and procedures. The Operations Specialist may be responsible for planning and execution of logistics for meetings, purchasing, filing, and facilities management. Specific functions will include:
Human Resources
In coordination with the DOO and management, the Operations Specialist will develop strategies for recruiting and retaining top talent and will implement tactics related to those strategies. The Operations Specialist will manage recruitments (10-15 per year), including posting jobs, supporting the screening of applications, entering required data into TNC systems, and supporting the onboarding of new hires. In coordination with the DOO, they will handle various processes related to talent management, performance reviews, recognition for staff anniversary milestones, supporting professional development opportunities, and off-boarding. The Operations Specialist will serve as liaison to TNC's Ethics & Compliance department. They will handle day-to-day procedures, such as timekeeping, and other as-needed duties. The Operations Specialist will have a strong understanding of TNC's policies and procedures related to Human Resources.
Operations and Compliance
The Operations Specialist will support the DOO on a variety of operations matters such as tracking in-region fiscal and legal requirement deadlines, maintaining and improving the Division's intranet/Connect site, supporting in-region programs with office space management as needed, and special projects. May be responsible for planning and execution of logistics for special events and/or meetings, purchasing, and other duties as assigned. They will assist the DOO with identifying opportunities for improving operations procedures and implementing plans to improve them. As needed, the Operations Specialist will support the Division's Certified Contract Specialists and DOO with processes related to contract tracking as well as implementation of more effective contract management tools as they become available.
Finance
The Operations Specialist will serve as back-up in the processing of invoices and may review employee expenses reports. As needed, they will support the DOO with documentation for internal or external audits and updates to in-region bank accounts.
RESPONSIBILITIES & SCOPE
Work within scope of Division's strategic goals;
Act independently on assigned tasks and exercise independent judgment based on analysis and experience, referring difficult questions and unusual problems to supervisor;
Coordinate projects with several variables, working within a defined timeline and budget;
Demonstrate sensitivity in handling confidential information;
Perform non-routine analysis, research and follow-through;
Ensure compliance with TNC policies and procedures, and external (donor/legal/IRS) requirements;
Financial responsibility includes purchasing and processing invoices;
May act as a resource to others to solve problems and act in supervisor's stead when instructed;
May supervise administrative and/or volunteer staff, including training and professional development;
Provide input through project teams for the improvement of existing programs;
Work flexible hours as needed;
Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain; and
Work is diversified and may not always fall under established practices and guidelines.
MINIMUM QUALIFICATIONS
Bachelor's degree and 2 years related experience or equivalent combination;
Experience coordinating administrative processes;
Experience generating reports and interpreting data;
Experience in business writing, editing, and proofreading;
Experience organizing time and managing diverse activities to meet deadlines;
Experience working across teams and communicating with a wide range of people; and
Excellent written and verbal communication skills in English
DESIRED QUALIFICATIONS
Excellent customer service skills and focus;
Experience working independently to prioritize, organize time, interpret guidelines, problem solve, while managing diverse portfolio of activities to meet deadlines in fast-paced environment under changing circumstances.
Strong accuracy and attention to detail;
Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
Working command of Spanish is a plus;
Ability to analyze information for the purpose of coordinating and planning activities, and solving problems;
Tech Savvy and ability to use existing technology to achieve desired results;
Experience with using SharePoint and its page design functions;
Experience interpreting guidelines to achieve desired results; and
Knowledge of current trends in specific field.
HOW TO APPLY
To apply to position number 47420, submit resume (required) and cover letter separately using the upload buttons. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on March 28, 2019.
Click \"submit\" to apply for the position or \"save for later\" to create a draft application for future submission. Once submitted, applications cannot be revised or edited. Failure to complete required fields may result in your application being disqualified from consideration.
If you experience technical issues, please refer to our applicant user guide or contact ...@tnc.org.
The Nature Conservancy is an Equal Opportunity Employer
Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancy's background screening process.


* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.