• Phenomenex
  • $70,810.00 -100,070.00/year*
  • Washington, DC
  • Administrative/Clerical
  • Full-Time
  • 3125 V St NE

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  • Heavy calendar management - coordinate all aspects of the Executive s schedules, including high volume of complex domestic and international travel arrangements; understand Executive s needs and work to meet them
  • Communicate and coordinate early and clearly with other EA s supporting the Danaher Leadership Team, staff and external contacts, to effectively plan schedules
  • Serve as gatekeeper of the Executive s time, schedule, and information while maintaining a courteous manner. Anticipate potential schedule conflicts and proactively deal with them before they become issues. Must be able to maintain complete confidentiality regarding details of schedules and related information
  • General project management assistance, including maintaining and updating action plans and timelines, scheduling meetings and interfacing with project groups as appropriate
  • Manage and reconcile expense reports and purchase requisitions
  • Maintain files and manage invoice approval and submission to assist with monthly budget forecast to Danaher Corporate
  • Produce PowerPoint presentations, Word documents, and Excel spreadsheets
  • Plan and coordinate meetings/gatherings for a variety of group sizes in worldwide locations
  • Set-up video conferencing and other media technology as needed
  • Answer/ screen phone calls, monitor email, and sort mail as requested
  • Understand Executive s needs and work to meet them
  • Work closely with staff to ensure all deadlines and deliverables are met
Required Skills & Experience:
  • Bachelor s degree
  • 5+ years of Executive Assistant experience required
  • Proven track record of performance, results, meeting deadlines, successfully managing administrative processes and maintaining a positive can-do attitude
  • Polished and professional communication style, both oral and written, including impeccable accuracy in formatting
  • Must be highly proficient in Microsoft Outlook, Word, Excel, PowerPoint and SharePoint software
  • Self-motivated, proactive, and able to work on projects alone or in a group setting
  • Excellent time management and ability to effectively multitask, juggle shifting priorities, deliver quickly and adapt to changing demands in a fast-paced, dynamic environment
  • Ability to handle confidential information with discretion and unquestionable integrity
  • Experience in supporting global organizations
  • Must be organized and capable of prioritizing and managing multiple projects / tasks
  • Demonstrated ability to partner with other administrative professionals to manage competing needs and schedules
  • Strong problem-solving skills and reasoning to quickly follow up and solve administrative issues
  • Ability to learn the team s primary business objectives, and through this understanding, anticipate administrative needs

* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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